How to Import Emails from Other Gmail Accounts in 2025

Managing multiple email accounts can be difficult. Checking different inboxes takes time and effort. Gmail allows you to import emails from other accounts. This helps Importing Emails from Other Accounts into Gmail. You can import from services like Outlook, Yahoo, and iCloud.

also read: How to Make a Group Email in Gmail: A Complete Guide 

Check Your Gmail Storage

Before importing, check your Gmail storage space. Gmail, Google Drive, and Google Photos share storage. Follow these steps:

• Open Gmail and click the gear icon (top right).
• Select “See all settings.”
• Scroll to the bottom to view your storage details.
• If space is low, you can buy more (up to 2 TB).

Ensure you have enough space before importing emails.

Ways to Import Emails

There are three methods to import emails into Gmail.

1. Using POP/IMAP

You can import up to five email accounts using POP/IMAP.

• POP (Post Office Protocol): Downloads emails but does not sync changes.
• IMAP (Internet Message Access Protocol): Syncs emails across all devices.

Steps to Import Using POP/IMAP:

1. Open Gmail in a web browser.
2. Click the gear icon and select “See all settings.”
3. Go to the “Accounts and Import” tab.
4. Click “Add an email account.”
5. Enter the email address and click “Next.”
6. Select “Import emails using POP/IMAP.”
7. Enter login details:
   • Email address
   • Password
   • POP server and port (usually 995 for POP with SSL)
8. Choose import options:
   • Keep a copy on the server
   • Use SSL for security
   • Label imported emails
9. Click “Start Import.”

This process can take hours or days, depending on email volume.

2. Using Gmailify

Gmailify allows you to link accounts like Yahoo, Outlook, and AOL to Gmail.

Steps to Link an Account with Gmailify:

1. Open Gmail in a web browser.
2. Click the gear icon and select “See all settings.”
3. Go to the “Accounts and Import” tab.
4. Click “Add an email account.”
5. Enter the email address and click “Next.”
6. If Gmailify is available, select “Link account with Gmailify.”
7. Log in to the other email account.
8. Confirm the connection.

Gmailify syncs spam filtering, tabs, and organization features.

3. Using the Gmail Mobile App

You can also add another email account to the Gmail mobile app.

Steps to Add an Account on Mobile:

1. Open the Gmail app.
2. Tap the menu button (three lines, top left).
3. Select “Settings” and then “Add account.”
4. Choose the email service or “Other.”
5. Enter your email login details.
6. Follow on-screen instructions to complete setup.

This method keeps emails separate but allows access from one app.

Delete Old Emails After Import

If your email provider has storage limits, deleting old emails can help.

Steps to Delete Emails Using cPanel:

1. Wait for Gmail to complete the import.
2. Log in to your cPanel account.
3. Click “Email Disk Usage.”
4. Select the email account.
5. Click “Manage” next to each folder.
6. Choose “Custom Query” and enter:
   • savedbefore 26weeks (to delete emails older than 6 months).
7. Click “Delete Permanently.”

This frees up space while keeping emails in Gmail.

As We Conclude

Gmail helps manage multiple email accounts in one place. You can import emails using POP/IMAP, Gmailify, or the mobile app.

Check your Gmail storage before importing Emails from Other Accounts into Gmail. If needed, delete old emails after the import. Follow these steps to manage emails easily and stay organized.