Sometimes we write the same word many times. It can happen without even knowing about it. This makes the document look confusing and messy.
But there’s a simple way to fix it. You can delete duplicate words in Word easily. Just follow this simple guide. It works on both long and short Word documents.
also read: How to Add Captions to Images in Google Docs: A Step-by-Step Guide
Use “Find and Replace” to Delete Duplicates in Word
Deleting duplicates in Word is very simple. You don’t need any extra software for this. Microsoft Word has a built-in tool for this task. The tool is called “Find and Replace.” It helps you search and remove repeated words quickly. Follow the steps below to use it properly.
Step 1: Open your Word document
Start Microsoft Word on your computer or laptop. Click on File, then choose Open. Select your document and open it. You can also right-click on the file. Choose Open with, then select Word from the list.
Step 2: Go to the Home tab
Look at the top of the screen. Click on the Home tab if not already selected. This tab gives access to basic editing tools.
Step 3: Click the arrow next to Find
On the right side, find the Editing section. Click the small arrow next to the Find button. This will show more options for searching text.
Step 4: Select Advanced Find
From the drop-down list, click on Advanced Find. A new box will pop up. This is the Find and Replace window.
Step 5: Type the word to check for duplicates
You will see a blank field. Type the word you think is repeated.
Step 6: Click the More button
At the bottom-left corner of the box, click More. This shows advanced search settings.
Step 7: Tick “Find whole words only”
Find the option called Find whole words only. Tick the box next to it. This makes sure it doesn’t highlight part of other words.
Step 8: Use Reading Highlight and Highlight All
Click on Reading Highlight. Then click on Highlight All. All repeated words will now be highlighted in your document.
Step 9: Close the Find box
Now click Close to shut the Find and Replace window. You will still see all duplicates highlighted.
Step 10: Remove duplicates manually
Use the Backspace or Delete key. Remove the repeated words one by one.
This method works perfectly for big documents. It also works on the mobile app. Just open the file in editing mode. Tap on the magnifying glass icon. Enter the word to search for. It will highlight all repeated entries.
Why You Should Delete Duplicates in Word
Deleting duplicate words is very important. It makes your writing clean and clear. Here are some reasons why it is useful.
1. Makes your writing look professional
A document with repeated words looks careless. Deleting duplicates helps make it better.
2. Saves your time during editing
You don’t have to read the full document. The tool finds all repeated words for you.
3. Fixes grammar and flow issues
Repeated words make writing confusing. Removing them improves sentence quality.
4. Helpful when working on big projects
Long documents often have many repeats. This method makes editing easier and faster.
5. Important for school and office documents
Good writing is important in every field. Clean documents help you make a good impression.
Even if Word does not show red lines, use this. The grammar tool may miss some repeats. This manual method is more accurate and reliable.
Use Simul Docs for Better Document Editing
If you work in a team, use Simul Docs. It makes working with Word files very simple. This tool is made for group editing. It helps manage different versions of the same file. Let’s see what makes it useful.
1. Version control in Word documents
Simul Docs saves every version of your document. Each time someone edits, a new version is made.
2. Perfect for remote teams
You can work from different locations easily. All members can edit the same file at once.
3. Shows tracked changes automatically
Every change is marked clearly. You can see who changed what. This helps track edits properly.
4. Accept or reject changes easily
You can review all changes quickly. Choose to accept or reject each one.
5. Restore old versions anytime
If something goes wrong, go back to the old version. This saves time and avoids mistakes.
6. Take content from old versions
Found a good sentence in the old file? You can copy it into the new one.
7. Share final file with others easily
You don’t need to teach others about Simul Docs. Just download the final Word file. Then share it by email or cloud storage.
8. Supports cloud platforms
You can upload files to Google Drive, SharePoint, or Dropbox.
Simul Docs works well in every place. Offices, schools, or government organizations can use it. It is a smart tool for better document control.
As We Conclude
Removing duplicate words in Word is very simple. Use the “Find and Replace” tool to do it. You can also use Simul Docs for team editing.
It helps manage multiple versions easily. These tools make your writing better and faster. Follow the steps above and improve your Word documents today.
